Check Management in Expensely Pro – Track Due Dates and Avoid Surprises

What the Checks Section Does

Here you record every cheque you issue or receive, with its value, due date, linked account, and a short note. Each cheque has a clear status: pending, paid/cleared, or returned. The app sends a reminder a set number of days before the due date so you can make sure the funds are available.

When you change a cheque status to "Paid" or "Cleared" the balance in the linked account updates immediately and a real transaction is recorded — keeping your balance, debt figures, and reports consistent.

Why Check Management Matters

When you have multiple cheques outstanding — rent, supplier payments, client collections — it is nearly impossible to track them in memory or in a basic notes app. Without a clear record:

• You miscalculate your available balance, forgetting that pending cheques have not cleared yet
• A due date slips and a cheque bounces
• You have no written record during a dispute about an old cheque

The app solves all three by maintaining a single, timestamped record for each cheque.

How to Log a Cheque – Step by Step

1. Open the Checks section and tap "Add Check".
2. Enter the value and due date plus the linked account (issued from or received into).
3. Add a short note — cheque number, recipient/issuer name, or purpose.
4. Choose advance reminder timing: 3 days, 1 week, or your preference.
5. On due date: change status to "Paid" or "Cleared" and the account balance updates.
6. If the cheque bounces: change status to "Returned" with a note, and the amount is credited back to the account.

Practical Examples

• Monthly rent cheques (12 post-dated): log all twelve at once with their dates — reminders fire automatically for each one.
• Client cheque to collect: set status to "Pending Collection" until the bank confirms, then "Cleared" to record income.
• Guarantee cheque: log it without affecting the balance until it is actually used — change status only when cashed.
• Two cheques due on the same day: a double reminder appears so you can arrange liquidity in advance.

Common Mistakes in Check Management

• Calculating available balance without deducting pending cheques: a pending cheque is a future liability — your true available balance is current balance minus all pending cheques.
• Forgetting to update status after clearing: the cheque stays "Pending" in the app and distorts your real balance. Always close the loop.
• Not logging incoming cheques: an unrecorded incoming cheque makes your income appear lower than it is in reports.
• Deleting returned cheques instead of marking them "Returned": deleting removes the audit trail. Use the status change to preserve the record.

Frequently Asked Questions

Can I track both outgoing and incoming cheques?

Yes. You can record cheques you issue (payments) and cheques you receive (collections) in the same section with clear labelling.

What happens if the due date changes?

Edit the cheque details and update the date — reminders reschedule automatically.

Does a pending cheque affect my account balance?

The balance only changes when you update the status to "Paid" or "Cleared". You can view a projected balance that includes all pending cheques to plan your liquidity.

Do cheques appear in the weekly report?

Yes. When a cheque is cleared or paid it records a real transaction that appears in that week's report.

Can I add a cheque number for reference?

Yes. The notes field accepts any reference text — cheque number, issuing bank, or recipient name.